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Frequently Asked QuestionsA. The Historic Fullerton Ballroom facility can be rented for various events including; wedding receptions, ceremonies, corporate events, seminars, holiday parties, birthday, anniversary parties, reunions, fundraisers, concerts, and special events.
Q. DO I NEED TO MAKE AN APPOINTMENT TO SEE THE FACILITY OR CAN I JUST STOP BY?
A. If you would like a guided tour of the facility it is best to call and make an appointment with the Ballroom Rental Manager. She will be happy to help you and answer any questions you may have. You are also welcome to stop in and view the facility on your own. The Fullerton Ballroom is also an active dance studio with lessons being taught daily. Please be considerate of the lessons as you walk through the ballroom.
Q. DOES THE BALLROOM OFFER LESSONS FOR THE BRIDE & GROOM’S FIRST WEDDING DANCE?
A. Yes, our instructors can teach you a dance choreographed to your favorite song. This is a romantic, beautiful, ballroom to take dance lessons. There are several great restaurants within walking distance of our ballroom so you can plan a special evening for dinner and dancing in downtown Fullerton.
Q. CAN DANCERS BE HIRED TO DO A DANCE PERFORMANCE AT MY EVENT AND TEACH A LESSON OR SOME DANCE MOVES TO MY GUESTS?
A. Yes! This is always a great crowd pleaser and a fun way to get your guests onto dance floor.
Q. WHAT IS THE MAXIMUM AMOUNT OF GUESTS THAT CAN BE SEATED IN THE MAIN BALLROOM (The Fullerton Room)?
A. The maximum seating capacity in the Fullerton Room is 250 guests. Groups of 100 – 200 guests are best suited for the Fullerton Room as there will be ample room for a dance floor without moving tables. Groups of 250 would have the option of removing tables after dinner to create a dance floor. The ballroom staff along with the catering company staff can quickly and efficiently remove tables at the request of the client. The Fullerton Room combined with the Amerige Room and Lobby can accommodate up to 300 guests seated.
Q. WHAT IS THE MAXIMUM AMOUNT OF GUESTS THAT CAN BE ACCOMMODATED FOR AN OPEN EVENT LIKE A CONCERT?
A. The Fullerton Room, Amerige Room, Lobby Bar Area and VIP Room combined can accommodate up to 500 guests for open events such as concerts or dances.
Q. WHAT IS INCLUDED IN THE RENTAL FEE?
A. Tables and chairs are included in the rental fee.
Q. WHO WILL SET UP AND BREAK DOWN THE TABLES AND CHAIRS?
A. The Fullerton Ballroom staff will set up the tables and chairs before the event and break down the tables and chairs following the event. This service is included in the rental fee.
Q. WHAT KIND OF TABLES IS INCLUDED IN THE RENTAL FEE?
A. 60” round tables (seat up to 10 guests at each), 48” round tables (cake & appetizer tables), 36” round tall cocktail-high tables, 8’ banquet tables, 6’ banquet tables, and 4’ banquet tables.
Q. WHAT KIND OF CHAIRS IS INCLUDED IN THE RENTAL FEE?
A. Basic, white, plastic folding chairs are included in the rental fee.
Q. CAN I CHOOSE TO RENT SPECIALTY CHAIRS?
A. Yes, you may choose to rent specialty chairs. Please see our preferred list as we have vendors who provide several types of chiavari and specialty chairs. The Fullerton Ballroom staff will set up and break down specialty chairs for our clients who choose to rent them.
Q. HOW MUCH TIME IS GIVEN FOR EVENTS?
A. The ballroom rental fee is for 6 hours of actual event time (guest arrival to guest departure.) The latest 6-hour time frame for events is 6:00 p.m. – 12:00 midnight. Additional time may be purchased.
Q. HOW MUCH SET UP TIME IS GIVEN FOR MY CATERING COMPANY AND VENDORS BEFORE THE EVENT?
A. The ballroom provides 3 hours of event set up time at no charge. This should be ample amount of time for decorators, florist, catering company and DJ to set up prior to the event. Additional set up time may be purchased if needed. The tables and chairs will already be set up to your specific floor plan before vendors arrive.
Q. HOW MUCH TIME IS GIVEN AFTER THE EVENT FOR MY CATERING COMPANY AND VENDORS TO CLEAN AND REMOVE EVENT ITEMS?
A. The ballroom provides 1 hour following the event for vendor breakdown and removal of decorations, equipment and trash.
Q. WHO IS RESPONSIBLE FOR TAKING OUT THE TRASH AND CLEAN UP FOLLOWING THE EVENT?
A. The client is responsible for making sure their catering company, bar service, and vendors remove all trash and event related items immediately following the event.
Q. CAN I USE MY OWN CHOICE OF CATERING COMPANY, OR DO I NEED TO USE SOMEONE FROM FULLERTON BALLROOM’S PREFERRED CATERING LIST?
A. Yes, you may use an approved licensed and insured catering company of your choice, or you may use one from our preferred list. Companies that have never been to the ballroom must make an appointment with the Ballroom Event Manager for a walk-through of the facility and approval. Clients are responsible for their catering company following Ballroom guidelines. All catering companies must supply liability insurance papers with Fullerton Dancesport and Williams Family Trust named as additionally insured for the day of the event.
Q. CAN I BRING MY OWN ALCOHOL?
A. No. All alcohol used for the event must be supplied and brought in by Fullerton Ballroom's bar service listed on the preferred vendor's list.
Q. HOW MUCH WILL CATERING, LINENS, AND DECORATIONS COST?
A. The catering companies on our preferred list will be happy to give you a quote for food, linen and decoration costs. Depending on the size of your guest list and service you would like will determine the cost. Inquire if they offer a package for the services they offer. Also, many companies will offer to meet with you or do a taste-testing. Mention that Fullerton Ballroom referred you.
Q. HOW MUCH IS THE RENTAL DEPOSIT TO RESERVE MY DATE?
A. The rental deposit is $500 for wedding receptions, ceremonies, birthday and anniversary parties. The rental deposit is $1,000 for corporate events or school functions. The rental deposit will be applied to the entire rental fee and will reserve and secure your date. The rental fee is non-refundable.
Q. HOW FAR IN ADVANCE SHOULD I RESERVE MY DATE?
A. Our event calendar fills up quickly. Signing the rental agreement and making the rental deposit is the only way to reserve your special date. Remember, most months have only 4 Saturdays and some months book up quicker than others. Please call to see if your date is available.
Q. IF I RENT THE BALLROOM FOR MY WEDDING RECEPTION, IS THERE AN EXTRA CHARGE IF I HAVE MY WEDDING CEREMONY THERE TOO?
A. There is no additional charge to have your ceremony within the same ballroom rented in the allotted 6-hour time frame.
Q. DOES YOUR FACILITY HAVE AIR CONDITIONING?
A. Yes ~ the facility has air conditioning.
Q. IS THERE AN ELEVATOR?
A. Yes ~ there is an elevator and loading zone located at the south entrance of our building.
